KDC Group - Streamlines its Finance Function
KDC Contractors Ltd, a division of the KDC Group
specialising in demolition and construction, is rolling
out the Invu S200 electronic document management
software to improve the accuracy and efficiency with
which invoices, statements and other financial documents
are processed, saving the organisation multiple hours a
week. Enterprise Content Management Solution (ECM)
provider, The Content Group will implement the Invu S200
software as part of an order valued in the region of
£120,000.00.
KDC Contractors, whose clients include BP Chemicals and
AstraZenica, provides demolition, decontamination,
regeneration, building and maintenance services. The
organisation has an extremely busy finance department
which was finding it increasingly more challenging to
deal with the massive volumes of paper in the form of
invoices and statements from suppliers and customers.
By integrating the Invu S200 solution from The Content
Group, with a new Oracle-based construction ERP
application, called EasyBuild provided by construction
software provider Saphire, KDC was able to tackle the
issues identified within the organisation.
Sue Lueck, Finance Manager at KDC Contractors explains,
“We realised that remaining a paper-based organisation
was causing inefficiencies within the business. The
manual and labour-intensive tasks created by the huge
amounts of paperwork were not an effective use of time
and meant we were spending huge amounts on man-hours,
storage and paper. However, one of our main objectives
was for the finance function to work more efficiently.”
Lueck continues, “Fast and effective document retrieval
became one of our main requirements for the new
software. Before the Invu solution was implemented we
had to ship invoices around the country to authorise
payments, and were inevitably losing several along the
way. We realised that this was the root of several
problems, not only did it mean our staff were forced to
source duplicates of missing documents from suppliers,
but it meant that we were taking an unacceptably long
time to deal with customer queries.”
Explaining the way in which the division will use Invu,
Lueck continues, “We assign numerical barcodes to the
invoices as soon as they come into the organisation and
once both the barcode number and ledger posting have
been referenced, the invoice is scanned into the system.
An image of the document is then generated and ready to
be viewed by users in any of our offices around the UK
at the push of a button. Also, as this is a fully
integrated solution digital documents can be easily
accessed via our EasyBuild system.”
The Content Group has already helped KDC to identify
other areas within the business which could be improved
by using Invu. KDC is intending to hold its ‘fact files’
within Invu in order to reduce its storage issues even
further. Within Invu, documents can be held in digital
format bringing additional benefits such as improving
customer relations and providing a more reliable and
efficient service.
Commenting on KDC Contractors’ relationship with The
Content Group, Lueck concludes, “The Content Group has
been extremely responsive to all our enquiries and has
enabled us to achieve our goals we identified from the
beginning of the selection process. New opportunities
have been presented to us and we are looking to roll the
system out to the HR Department to manage personnel
records and timesheets. The team has excellent knowledge
of the market and this has given us the confidence that
The Content Group could meet our requirements.”
Email:
kerry.davidson@beattiegroup.com
Arundel Jones Associates Ltd
Hill Farm, Linton Hill, Maidstone, Kent ME17 4AL
Tel : 01622 745333
news@buildingdesign.co.uk
Registered in England and Wales No. 07334149
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